GPS and Geofencing: The Keys to Tracking Employee Hours

24 Apr

No matter what industry you happen to be talking about, the ability to accurately track and analyze employee hours is a major pain point in the lives of essentially any business professional you ask. A solution that requires an employee to physically “punch in” before they start work or when they take their breaks is one thing – when you have people who are working offsite and in the field, as is increasingly common in the modern era, you suddenly have a major issue with no clear solution.

Thankfully, that solution seems to have recently presented itself thanks to the wonders of modern technology. A new company called Timesheet Mobile has developed a unique time clock system that uses both GPS and geofencing to allow employers to keep a watchful eye over their remote employees through smartphone applications.

Timesheet Mobile: What You Need to Know

Once the Timesheet Mobile application is installed on a user’s smartphone, it uses both the GPS and location-based geofencing technology already included in the device to create a “virtual perimeter” around a physical location while employees are working remotely. If an employee makes a house call, for example, the application can “see” where that environment begins and ends.

When an employee gets back in their car to leave for the day, the application will prompt them to “clock out,” thus helping the company they work for achieve a greater degree of visibility over the amount of time they actually spend working.

The president of Timesheet Mobile, Bob Drainville, said that his system was designed to be helpful for small and medium-sized businesses in particular. He said his average customers usually fall within a few particular fields, commonly in trades professions like plumbers or electricians, and have between 15 and 25 employees. Timesheet Mobile would make it incredibly easy for an offsite employee to manage their hours while making house calls, for example.

The size and initial investment of the system make it a perfect option for these smaller organizations who may not be able to afford a larger, more advanced enterprise-grade solution.

Insight, Visibility and More

In addition, a solution like Timesheet Mobile is also a great way for business leaders to compare the actual number of hours worked versus initial estimates – actionable information that can be used to get deeper insight into individual employee productivity and the accuracy of those estimates in the first place. GPS and geofencing also make it easy for environments where employees may spend a small number of hours at multiple locations throughout the day, as they would if they worked for a security company, a cleaning company, or even in a healthcare environment.

Depending on how far an employer wants to take things, they can also use Timesheet Mobile to generate automatic alerts if an offsite appointment doesn’t happen exactly as it should. An employer can program every aspect of an appointment into the system and that data will then be “pushed out” to the employee’s mobile device. This can include where the appointment is taking place, when the employee is supposed to arrive, etc. If the employee doesn’t show up exactly when they’re supposed to, an alert can be automatically generated and sent to the business owner so that corrective action can be taken.

GPS and geofencing solutions like Timesheet Mobile can be a terrific way for small businesses owners to save money – not just by preventing things like time theft, but by creating a more accuracy in terms of productivity reporting in the first place. All of these features allow a business to get a better idea of how much time, effort and money goes into a single job, which can allow them to better price their services accordingly.

According to one study, roughly 7% of annual gross payrolls is lost to time theft. From that perspective, even if an employer had to buy a smartphone for an employee to use the application in the first place, this investment would more than pay for itself on an ongoing basis.

 

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